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Quadient Accounts Payable is automation software that streamlines the full supplier invoice process — from capture and approval to PO matching and posting into your finance system. It automatically reads and codes invoices, routes them for approval, checks them against orders or goods received, and prepares them for payment. No more rekeying, chasing sign-offs, or fixing errors — just a smooth, auditable flow from invoice to payment.
For UK SMEs using ERP systems like Sage 200, Sage Intacct or SAP Business One, Quadient sits neatly on top of your existing platform, syncing data in real time so finance, operations, and leadership stay aligned. It gives you a live view of spend before cash leaves the account, tightens control, and typically cuts processing time by up to 80%.
Businesses using Quadient report faster month-ends, fewer supplier disputes, and smoother audits — all thanks to full invoice histories and cleaner data. As volumes grow, the system scales effortlessly, letting you handle more transactions without extra staff. Finance gets time back, suppliers get paid on time, and leaders get a true picture of spend — all in one automated, compliant process.
For full cash-flow control, many UK SMEs pair Quadient Accounts Payable with Quadient Accounts Receivable, linking payables and receivables into one connected flow between ERP, suppliers and customers.
“Thinc introduced Ruth to Sage Intacct’s core financial modules, complemented by Purchasing and Order Entry. This system streamlines the Quote-to-Order-to-Invoice workflows, as well as their approval process during purchasing, to help keep costs under control.
With Sage Intacct, the process of syncing and uploading payments is super easy. And with the integration of Quadient, invoices are now automatically populated, saving precious time.
With a greater level of financial automation, Ruth has now managed to bring month-end tasks that were previously outsourced in-house. This has meant that the month-end gets finished around a week sooner than before and has brought down the costs."
Ruth Aspel, Financial Controller, Cydar
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Quadient Accounts Payable is used to automate the supplier invoice process. It captures invoice data automatically, routes invoices to the correct person for sign-off, checks them against purchase orders and goods received, and posts approved invoices into your finance system ready for payment. Most SMEs use it to cut admin time, avoid duplicate or fraudulent payments, and get earlier visibility of spending.
No. Quadient does not replace your existing ERP or finance platform. It sits alongside systems like Sage 200, Sage Intacct and SAP Business One, and it takes over the manual parts – capture, approval and matching. Once the invoice is approved and clean, Quadient pushes it back into your ERP so finance can pay it without transcription. You keep your finance system. You just stop trying to manage AP on spreadsheets and email chains.
Yes. Approvers don’t have to be in the office or on the VPN. They can review and approve invoices from wherever they are, on desktop or mobile. That keeps approvals flowing and stops finance wasting hours each week chasing people who “will look at it later”.
Pricing depends on your invoice volume and the level of configuration you need. The more useful question is your current cost per invoice. In most SMEs, once you add up the admin, recoding, chasing and fixing, manual processing easily lands in the £10–£15 per invoice range or higher. Automation pushes that down significantly and removes the hidden salary cost of people doing low-value admin work. We’ll run a quick calculation with you to show the gap.
For SMEs, rollout is measured in weeks, not quarters. We configure Quadient around how your finance team already works, connect it to your ERP, train the people who’ll use it, and you start processing live invoices. You don’t have to “rebuild finance” to get value.
Quadient is a strong fit for SMEs that process a steady volume of supplier invoices, have multiple departments or locations raising spend, and feel constant pressure to tighten control of cash and prove spend decisions. It’s especially valuable if you’re trying to scale without hiring more finance headcount, or if you’re under scrutiny from auditors, boards, funders or group finance.
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If you’re an existing customer looking for support, please e-mail servicedesk@wearethinc.com, or visit our support page where you can download our remote support apps.
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